Workplace Experience and Capability Coordinator

Coordinator, Workplace Experience and Capability

Ministry of Foreign Affairs and Trade – Wellington
Permanent | Full-time

About the role - Kōrero mō te tūranga

The Coordinator, Workplace Experience and Capability, is a key role in the Workforce Experience and Capability team. This role provides high-quality coordination and administrative support to ensure the smooth delivery of capability programmes, learning initiatives, and internal engagement activities across the Ministry.

This is a hands-on role, ideal for someone who is a well-organised, positive, supportive team member.

Key Responsibilities

• Coordinate logistics for organizational and learning development programmes, workshops, and events.
• Maintain programme calendars, bookings, and communications with internal stakeholders.
• Support the development and distribution of materials and resources.
• Track participation, feedback, and evaluation data for reporting and improvement.
• Maintain accurate records in relevant systems and shared drives.
• Provide administrative support for procurement, invoicing, and contracts.
• Assist with internal communications and updates related to initiatives being delivered by the team.
• Support cross-team collaboration and contribute to a positive team culture.

For more detail you can view a copy of the position description here

The full salary range for this role is $58,924 and $75,292  total remuneration, inclusive of our 3% KiwiSaver employer contribution.

Who are we looking for? - Mā‎ wai te mahi nei?

We’re looking for applicants with a majority of the following:

• Proactive, pragmatic, and positive attitude.
• Experience in coordination or administration roles, ideally in HR or Organizational and Learning Development environments.
• Experience with procurement and financial systems and processes.

• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and digital collaboration tools.
• Commitment to inclusive practices.
• Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori, and Māori customs and protocols would be beneficial.   

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere?

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

To Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter.

To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident. 

You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a Confidential clearance . Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at midnight on Thursday 29  January 2026.

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, NZ.  

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.