Workplace Coordinator

Workplace Coordinator

• Join a newly established team tailored to meet the needs of a new Head Office for the Ministry of Foreign Affairs and Trade.
• Play an essential role in ensuring the new workplace supports and enables the Ministry to be successful now and into the future.
• Enjoy a wide variety of work across all aspects of running the new Head Office.

We are seeking a highly organised, energetic, and people-oriented facilities professional to support the Building Operations team in ensuring the Ministry can operate effectively, safely and sustainably in its new Head Office, following its move in February 2026.

About the role - Kōrero mō te tūranga

We are moving to a modern, fit-for-purpose sustainable workplace which:

• enables the Ministry’s people to collectively deliver our role and functions, both now and in the future.
• supports the well-being of our people.
• connects us as a community and supports collaboration with our external partners.
• demonstrates our values and our identity.

The Workplace Coordinator is a new role within a recently established Building Operations team, which was designed to reflect the needs and expectations of our new, fit-for-purpose Head Office.  The team provides core facilities management services including reception, general management and maintenance of the premises, and the management of hosting and event spaces.

The role will be responsible for:

• Coordinating and delivering real-time reactive maintenance including contractor liaison and after-hours support.
• Supporting the maintenance and operation of the large Head Office conference spaces and large meeting rooms.
• Adjusting room set up/layouts according to business needs and generally ensuring rooms are ready for booked meetings.
• Monitoring and managing the kitchen and break-out spaces across the Ministry’s working floors to ensure these remain fully stocked.
• Covering reception duties during team absences.

For more detail you can view a copy of the position description here.

The full salary range for this role is between $54,481 and $69,615 total remuneration, inclusive of our 3% KiwiSaver employer contribution.

 Who are we looking for? - Mā‎ wai te mahi nei?

We’d like to hear from you if you are passionate about providing excellent customer service with the following skills and experience:

• Minimum 1–3-year experience in a facilities/property management related role or trade
• Demonstrated experience in managing trade suppliers/contractors in a corporate/government environment.
• Experience in delivering solutions to low-level maintenance issues. 
• Experience in monitoring and managing job request/workflow tools/systems.
• Knowledge of meeting technology and collaboration solutions
• Experience in responding to and managing stakeholder demands and expectations.
• Knowledge of Modern/Activity Based Working principles.
• Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial.   

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere?

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

To Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter. For any questions, please contact recruitment@mfat.govt.nz

To be considered for this position at Ministry of Foreign Affairs and Trade you must be a New Zealand citizen, or Permanent Resident. 

You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a Confidential clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at 6pm on Monday 27th October 2025.  

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, New Zealand.  

It is not usual for specialist staff to be ‘posted’ outside of New Zealand, but from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.