Team Administrator

Team Administrator - Part time

• Join the Ministry of Foreign Affairs and Trade (MFAT) and contribute to the Government’s ambition to double export value in ten years. As part of the newly established FTA Boost Unit, you’ll play a key role in supporting the team that’s driving this exciting initiative.

• Part-time (20 hours per week), permanent role, Wellington based

Join us and work in a collaborative environment utilising your administrative skills to support business operations at the Ministry of Foreign Affairs and Trade.

About the role - Kōrero mō te tūranga

We’re looking for a proactive and organised Team Administrator to provide essential administrative support to our Trade and Economic Group. This part-time role is ideal for someone who thrives in a collaborative environment and enjoys keeping things running smoothly behind the scenes.

You’ll be responsible for a wide range of tasks, including:

• Coordinating office systems, resources, and equipment to support the Group’s work
• Supporting managers with finance, audit, information, and security responsibilities
• Organising meetings, workshops, functions, and training events
• Managing recruitment and onboarding processes
• Assisting with budget forecasting and monitoring

For more detail you can view a copy of the position description (HERE).

The appointing range for this role is between $58,924 to midpoint of $65,471 total remuneration, inclusive of our 3% KiwiSaver employer contribution. Appointment within this range will depend on your level of experience.

Who are we looking for? - Mā‎ wai te mahi nei?

Our Team Administrators come from all walks of life, and we value the diverse perspectives they bring. If you’re someone who enjoys variety, takes initiative, and thrives in a fast-paced environment, we’d love to hear from you. 

We’re especially interested in your:

• Strong customer focus and excellent communication skills
• Attention to detail and ability to juggle multiple priorities
• Planning and organisation skills, with a proactive mindset
• Flexibility and adaptability in a reactive environment
• Confidence using the Microsoft Office suite
• Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial.  

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere?

We are committed to a focus on leadership, talent, training and development, and flexible work options.  Check out our benefits page to find out more about why we love working here.

We are also working to grow the diversity of our workforce and the inclusive nature of our workplace. Click on our diversity and inclusion page to find out more.

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world.

To Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter.

To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident. 

You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a Confidential clearance . Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at 9pm NZT on Wednesday, 24 September 2025.

Please note:

This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a specialist role) based in central Wellington, NZ.  

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.