Team Administrator

Team Administrator x 2

• Engaging, fast-paced environment where no two days are the same
• Diverse responsibilities – from travel coordination to document management and international staff support
• Opportunities to grow your skills and contribute to meaningful work
• Wellington based - permanent.

Bring your admin expertise to a high-impact, globally connected team.

About the role - Kōrero mō te tūranga

We are seeking a highly capable and professional person to provide comprehensive administrative and business support across the Europe, Middle East, Africa and Australia Group.

Reporting to the Team Leader, Business Support, the Team Administrator will play a pivotal role in ensuring the smooth operation of the group’s activities. This position encompasses a broad range of responsibilities, including:

• Coordinating travel arrangements and visa processes
• Proofreading and formatting official documentation
• Supporting staff transitions to overseas posts
• Providing general administrative assistance to the division

This is a dynamic and varied role that offers the opportunity to contribute to the effective functioning of a globally engaged team.

The salary range for this role is $57,656 to $64,062 total remuneration, inclusive of our 3% KiwiSaver employer contribution.

Who are we looking for? - Mā‎ wai te mahi nei?

The ideal candidate will bring proven experience in administrative support roles, with a strong focus on accuracy, efficiency, and professionalism.

Key attributes include:

• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office and familiarity with business systems
• A proactive, adaptable approach and the ability to manage multiple priorities
• A positive attitude, sound judgement, and a commitment to high-quality service delivery are essential for success in this role.
• Understanding of The Treaty of Waitiangi/Te Tiriti , Te Reo Māori and Māori customs and protocols would be beneficial.      

For more detail you can view the position description here.

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere?

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

To Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter.

For a confidential discussion please email Philip Anderson on Philip.anderson@mfat.govt.nz

To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen. 

You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a Confidential clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at midnight on Thursday, 10 July 2025. 

Please Note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a specialist role) based in central Wellington, NZ.  

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.