Senior Project Coordinator

Senior Project Coordinator

• Provide crucial support to MFATs Capital Works Programme
• Work with a professional team with an experienced main contractor
• 3-year fixed-term opportunity, based in Wellington

Play a key role supporting the development of MFAT’s Capital Works Programme to renew, renovate and build NZ’s overseas property stock.

About the role - Kōrero mō te tūranga

As the Senior Project Coordinator, you will assist the Construction Director and Project Managers with documentation and coordination management to ensure projects with a Pacific focus are delivered to consistent standards and timelines are met.

Key duties include:

• Coordinate meetings, maintain schedules and provide admin assistance for budget, documentation and reporting systems and processes.
• Assist in the selection and engagement of suppliers and contractors both on shore and offshore.
• Administer all Property/Asset documentation and resource libraries ensuring all documentation is accurate, readily accessible and supports delivery of the Division’s plans

For more detail you can view the position description here

The salary range for this role is $87,672 and $103,143 total remuneration, inclusive of our 3% KiwiSaver employer contribution.

 Who are we looking for? - Mā‎ wai te mahi nei?

We’d like to hear from you if you are an experienced professional with the following skills and experience:

• A tertiary qualification in project management or administration is beneficial, preferably with offshore experience, or equivalent experience in a similar role.
• Soundtrack record of at least 3 years in project support or equivalent roles, preferably in a project/programme delivery environment
• Logistic management especially involving multiple providers and international freight routes would be advantageous
• Experience coordinating construction projects and vendor relationships would be beneficial
• Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial.      

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

To Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter.

If you have any questions about the role please email recruitment@mfat.govt.nz

To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident. 

You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a Confidential clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please Let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at 6pm on Monday 23rd June 2025.

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a specialist role based in central Wellington, NZ.  

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.