Project Coordinator

Project Coordinator – Enterprise Content Management Project - 18-month fixed term

• Help the Ministry make the most of its knowledge to shape global outcomes.
• Support better decisions by making important information easier to find and use.
• Deliver impact by shaping smart user-focused solutions for digital and physical records.

Information is the lifeblood of the Ministry of Foreign Affairs and Trade. Being able to efficiently find and use information is fundamental to the Ministry’s ability to formulate robust policy advice and advance New Zealand’s foreign policy, trade, and development interests. 

About the role - Kōrero mō te tūranga

This role will be a member of the project team responsible for modernising MFAT’s Enterprise Content Management System taking it from SharePoint on premise to a new cloud-based platform.

This project will deliver a user-friendly enterprise content management system that enables the Ministry to manage, access, share and use information more effectively in support of its foreign policy, trade, and development objectives. The role will contribute to designing and implementing solutions that align with information management policies, user needs, and legislative requirements.

The project coordinator will be a lynchpin of the project team, linking us together, and ensuring we are organised and efficient. You will be Master of Project processes such as:

• Planning, organising, and supporting meetings.
• Coordinating supplier and stakeholder workshops and activities across the project workstreams
• Project financial administration.
• Administrative and secretariat support for project governance forums.
• Preparing regular project reporting.

For more detail you can view a copy of the position description here.

The full salary range for this role is $70,784 and $90,446 total remuneration, inclusive of our 3% KiwiSaver employer contribution. We expect to appoint around the midpoint $78,649 – give or take depending on your level of experience.  

 Who are we looking for? - Mā‎ wai te mahi nei?

We’d like to hear from you if you are an experienced Project Coordinator with the following skills and experience:

• Significant experience providing administration and coordination services within a change delivery project.
• Government agency experience preferred.
• Strong achievement/delivery/organisation focus – sets high standards including accuracy and attention to detail.
• Knowledge of project agile and waterfall project methodologies, governance, and reporting frameworks.
• Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial.   

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

To Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter.

For a confidential discussion please email tracy.parsons@mfat.govt.nz

To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident. 

You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a Confidential clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at 6pm on Tuesday 29th July 2025

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a specialist role) based in central Wellington, NZ.  

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions, or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.