Knowledge and Information Officer

• Organise and find information to support staff in a global organisation
• Manage our physical and digital information
• Provide support to our team and staff across MFAT
• Pursue a career in information management
• Wellington based

About the role - Kōrero mō te tūranga

As a Knowledge and Information Officer within the MFAT’s Knowledge, Information and Analytics team, you will join a team responsible for supporting:

• information and knowledge management;
• history and heritage; and
• data and analytics

This is one of two Knowledge and Information Officer roles that work broadly across information and knowledge management and also support other teams within Knowledge Information and Analytics. While you will undertake a variety of work, in this role you will also support the History and Heritage Team. This could include collating and tracking responses to research requests, assisting with access to historical files, and providing support to staff declassifying the Ministry’s historical records.

This role could be your stepping stone into an information management career and will also give you exposure to project work.

Note:  this is not a research or an IT role.

For more detail you can view a copy of the position description here.

The appointment range for this role is $58,924 to midpoint $65,471 total remuneration including employer contribution to Kiwisaver– negotiable depending on experience.

Who are we looking for? - Mā‎ wai te mahi nei?

This role could suit you if you are an organised and customer-focused individual and have had some involvement in information or records management.

In particular these are the things we are looking for on your application:

• Undergraduate degree (desirable)
• Knowledge of records management functions, tools and relevant legislation
• An understanding of how information is managed across the Government sector, including public access to information.
• Your motivation for helping customers to manage or find information
• Your organisational skills and great attention to detail
• Your ability to work comfortably with our physical information assets as well as electronic information
• Your love for learning and gaining new skills
• Your interest in working across a range of activities to manage, find and supply information on a wide range of topics, e.g. foreign policy, trade and aid and history.

• Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial.   

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere?

We are committed to a focus on leadership, talent, training and development, and flexible work options.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. You can find out more about our staff networks and our Diversity and Inclusion Strategy here

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

To Apply/Interested? - Me pēhea te tuku tono 

Apply today with your CV and cover letter.

Applications close at midnight on Friday 17 October 2025.

For a confidential discussion please email deborah.young@mfat.govt.nz

You will need a full driver’s licence to be able to undertake this role.

You must be a NZ Citizen for 10 years and be able to obtain and maintain a NZ Government National Security clearance to the required level. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a security clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Let us know if you need any support or have any access requirements that will help you through the recruitment process. 

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, NZ.   

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns