Knowledge and Information Adviser

• Use your SharePoint administrator skills
• Train individuals and groups across the Ministry
• Answer a range of requests from staff
• Wellington based – permanent position

Make a difference in a global organisation that values its knowledge!

About the role  - Kōrero mō te tūranga

In this role you will join a collaborative and friendly team of professionals who are proactively working to grow the Ministry’s ability to access and make effective use of its information in all their forms, through quality advice, training and guidance, and the provision and maintenance of information and records management systems and processes.

Some of the areas you would work on in this role include:

• Using your knowledge and information management skills to support decision making in relation to information in electronic and paper formats
• Appraising records against agreed retention and disposal authorities
• Applying your knowledge and skills to maintain and improve the quality of knowledge and information systems and processes

For more detail you can view a copy of the position description here.

The salary range for this role is between $70,784 to midpoint $78,649 total fixed remuneration, negotiable depending on skills and experience. The total remuneration is inclusive of our 3% KiwiSaver employer contribution.

Please note:

• A full driver’s licence is required.
• You will need to lift and move boxes of files.
• The role includes occasional out of hours work.

Who are we looking for? - Mā‎ wai te mahi nei?

We’d like to hear from you if you have experience as an information management professional with a ‘can do’ attitude and a strong customer service focus.

In particular we will be looking for you to demonstrate the following on your application: 

• A tertiary qualification in information management, or similar.
• Sound knowledge of relevant legislation and compliance obligations, including the Public Records Act, Privacy Act and Protective Security Requirements.
• Strong knowledge of standard good practice information and records management practices, processes and mechanisms.
• Strong Microsoft Office skills.
• Strong SharePoint skills.
• Excellent oral and written communications skills.
• Strong interpersonal skills.
• Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial.

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere?

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

To Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter. 

For a confidential discussion please email deborah.young@mfat.govt.nz

To be considered for this position at Ministry of Foreign Affairs and Trade you:

• Must be a NZ Citizen for 10 years OR
• Must be a NZ Citizen, and if not for at least 10 years, must have been immediately prior to obtaining NZ Citizenship a citizen of UK, Australia, Canada or USA for sufficient time that the combined citizenship is 10 years.

You must be able to obtain and maintain an appropriate New Zealand Government Security Clearance.  

Ordinarily, to obtain the clearance required candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications closes on: Tuesday, 1 July 2025.

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, NZ.  

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.