HR Systems Administrator - Success Factors

HR Systems Administrator - Success Factors

• Be part of a dynamic cross functional team that plays a key role in supporting HR Operations.
• Investigate and resolve system issues, system maintenance, testing and provide ongoing expertise in these areas.
• Create and maintain strong partnerships with embedded functional administrational staff and the wider Ministry.
• Fixed Term/Secondment August 2026 - April 2027, Wellington based.

The HR Systems Administrator is part of a small and busy team responsible for maintaining the on-going reliability, performance, and support of the Ministry’s people systems and environments. As this is a temporary assignment starting in August, we are looking for someone with relevant experience who is confident and capable in their abilities.

About the role - Kōrero mō te tūranga

The HR Systems Administrator role is responsible for providing advanced level support, system management and monitoring, research and change implementation for a set of HR systems that support business critical HR functions. This role has a particular focus on recruitment (RCM), onboarding (ONB) and performance and goals (PMGM) modules and related functionality.

The scope of the role will include:

• Provide direction and support for planning, implementing, testing, rollout and post-implementation support of configuration change. This includes the provision of demonstrations to functional teams when required.
• Perform relevant activities to monitor and support functionality and integrations with related/downstream systems.
• Lead on bug fixes, change deployment and supporting refreshes of test environments as required to keep them production like.
• Ensure any impacted stakeholders are informed appropriately about issues, new releases or upgrades

For more detail you can view a copy of the position description here.

The full salary range for this role is $91,393 and $123,649 total remuneration, inclusive of our 3.5% KiwiSaver employer contribution. The midpoint is $107,520. We expect to appoint depending on your level of experience.  

Who are we looking for? - Mā‎ wai te mahi nei?

We’d like to hear from you if you are an experienced System Administrator or Systems Analyst with the following:

• Experience with SAP Success Factors as a System Administrator or Systems Analyst
• Experience in HR technical systems support and supporting business customers with systems elements and service
• Experience in co-ordinating the configuring, testing, troubleshooting and implementation of system changes
• Experience supporting the delivery of HR led processes including recruitment, onboarding, employee life cycle activities
• Experience working effectively during busy times and an ability to meet deadlines
• Exceptional written and verbal communication
• Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial. 

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission. Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

To Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter.

To arrange a confidential discussion please email margaret.murphy@mfat.govt.nz.

To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident. 

You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a Confidential clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at 11:59 on Monday, 20 July 2026.  

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a specialist role based in central Wellington, NZ.  

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.