Group Business Coordinator
Wellington, NZ
Group Business Coordinator
Deputy Chief Executive (Policy) Group and Office of the Chief Executive.
Do you thrive in fast‑paced environments, enjoy complex coordination, and want to be at the centre of work that shapes New Zealand’s place in the world? We’re looking for a highly capable Group Business Coordinator to join the Deputy Chief Executive – Policy (DCEP) Group and Office of the Chief Executive (OCE). This is a Coordination role supporting governance processes, senior leaders, major Ministry events, and critical business functions across multiple divisions.
About the role - Kōrero mō te tūranga
As the Group Business Coordinator, you will provide high‑level administrative, governance, and coordination support across DCEP, OCE, Audit & Risk (AUR), Strategy & Performance (SAPD) and wider MFAT.
You will be trusted with sensitive information, support the smooth running of governance committees, coordinate major Ministry events, and ensure business processes run efficiently and accurately. This role is a key hub for the Group—supporting senior leaders and contributing directly to Ministry‑wide initiatives.
Governance & Leadership Support
- Coordinate multiple monthly governance committees & senior leadership meetings
- Manage agendas, papers, logistics, and secure handling of classified material
- Support the Ministry Issues Meeting (MIM)
Business & Administrative Support
- Provide specialist advice on policies, processes, and workflows
- Manage mailboxes, track actions, prepare reports, maintain documentation
- Assist with submissions, briefs, correspondence, and intranet content
- Support recruitment and induction within the Group
Event & Project Coordination
- Support delivery of major internal events
- Coordinate logistics, venues, catering, and documentation
- Provide secretariat support for panels and selection committees
Financial Administration
- Support budgeting, forecasting, and financial reporting
- Process invoices and ensure procurement compliance
- Prepare monthly financial packs and variance reports
Strategic Initiative Fund (SIF) Administration
- Manage the SIF, a contestable fund
- Track bids, budgets, reporting, and fund governance
Travel Coordination
- Arrange domestic and international travel, visas, approvals
- Maintain travel plans and monthly expenditure reporting
To view the full position description, click here.
The full salary range for this role is $64,940 and $82,979 total remuneration, inclusive of our 3% KiwiSaver employer contribution.
Who are we looking for? - Mā wai te mahi nei?
Strong candidates will be experienced senior administrators/coordinators with a proven track record delivering in a complex workplace. You will bring the credibility, influence, adaptability and integrity.
What you’ll bring
- 3+ years’ experience in senior administration/ coordination roles
- Outstanding attention to detail and accuracy
- High integrity and discretion when handling classified information
- Strong organisation and prioritisation skills
- Governance/secretariat experience
- Confident communication skills; strong document formatting
- Financial administration experience (budgeting/reporting)
- Microsoft and systems capability (Excel, SharePoint,)
- Event or project coordination expertise desirable
- Public‑sector experience desirable
- Tertiary qualification in business/management desirable
- Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial
Why MFAT? - Ngā hua o te mahi i te Manatū Aorere
We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission. Check out our benefits page to find out more about why we love working here.
MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging. We welcome applications from people from a diverse range of backgrounds.
About us - Mō mātou
Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.
To Apply/Interested? - Me pēhea te tuku tono
Apply today with your CV and cover letter.
To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident.
You must be able to obtain and maintain a Top-Secret security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.
Use this online tool to self-check your eligibility for a Top-Secret clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool
Please let us know if you need any support or have any access requirements that will help you through the recruitment process.
Applications close at 9:00pm on Wednesday 4th March 2026.
Please note: This is not a Foreign Policy/diplomatic role. This is a ‘Corporate’ role (known here as a specialist role based in central Wellington, New Zealand)
While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.
If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.
