Commercial Relationship Coordinator

Commercial Relationship Coordinator – Commercial Division

• A strong relationship builder
• Detail-oriented and organsied
• Collaborative team player
• Proactive and self-motivated
• Wellington based - full time

Join a collaborative, mission-driven team with excellent team culture! The Commercial Division is looking for a Commercial Relationship Coordinator who thrives on building strong relationships and enjoys working with people. This role helps shape meaningful commercial outcomes by connecting people, processes, and insights across the Ministry. You will collaborate across teams in a supportive capacity, actively contributing to ongoing capability development initiatives.

About the role - Kōrero mō te tūranga

These tasks are a general guide to what the role involves, but they don’t cover everything. The role requires flexibility, as operational needs and workload can vary throughout the year.

• Support: Respond quickly and helpfully to questions relating to commercial queries and procurements. Provide clear guidance to help users find and follow commercial processes within the Business Process Portal.
• Inbox management: Keep the commercial email inbox organised and respond to messages.
• Process improvement: Help improve tools and templates used by the team, including updating the intranet and website.
• Contract management: Track contracts, follow up on unsigned contracts, and flag those that are about to expire. File contracts and related documents properly.
• Support staff with note taking, meeting organisation, official requests, analysis.

For more detail you can view a copy of the position description here.

The salary range for this role is $62,940 to midpoint $72,155 total remuneration, inclusive of our 3% KiwiSaver employer contribution.  We expect to appoint depending on your level of experience.   

Who are we looking for? - Mā‎ wai te mahi nei?

We’d like to hear from you if you have the following skills:

• Team player with strong people skills
• Strong organisational and administration skills
• Great communication and customer service
• Confident using Microsoft Office, especially Excel (pivot tables, formulas, macros). Power BI is a bonus
• Able to work under pressure and manage multiple tasks
• Experience with procurement is helpful but not essential
• Understanding of Te Tiriti, Te Reo Māori, and Māori customs is a bonus

To Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter.

For a confidential discussion please email Sandy McFadyen-Rew on Sandy.McFadyen-Rew@mfat.govt.nz

To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident. 

You must be able to obtain and maintain a CONFIDENTIAL security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed. Use this online tool to self-check your eligibility for a CONFIDENTIAL clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please Let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at midnight on 6pm on Thursday 30th October 2025.

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, NZ.  

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.