Visits Coordinator / Team Administrator - NZ Embassy in Washington DC

Visits Coordinator and Team Administrator - NZ Embassy in Washington DC

• Opportunity for someone with previous visits, logistics or administration experience to support the New Zealand Embassy in Washington DC
• A varied, fast paced and engaging role supporting engagement with one of New Zealand’s closest and most important bilateral partners

About the role - Kōrero mō te tūranga

This role is responsible for arranging incoming and certain outgoing visits and providing administrative support to the Embassy’s political and trade policy teams. This role will require you to:

• Manage logistics for visits to Washington DC and other US locations by New Zealand Government Ministers or senior officials
• Arrange travel for the Ambassador and the teams at the Embassy
• Provide administration support to the political and trade policy teams

The salary range for this role is US$51,014 to US$69,019 – negotiable depending on experience.

The Embassy provides a comprehensive health insurance package and 20 days of paid vacation per year.  

The role will be vacant from October 2025 and ideally the appointee will commence in November 2025.  

Who are we looking for? - Mā‎ wai te mahi nei? 

We’d like to hear from you if you have the following skills:

• Minimum 2 years’ experience in logistics coordination or administration
• Well-developed planning and organisational skills, including the ability to prioritise tasks effectively and work under pressure
• Possess a strong achievement/delivery focus – sets high standards including accuracy and attention to detail
• Excellent written and oral communication skills 
• Experience managing external service providers and suppliers
• Strong customer focus
• Demonstrated ability to build and maintain effective relationships and work within a team
• Ability to work autonomously and within guidelines, demonstrating the use of sound judgement
• Ability to anticipate issues and problems and think of solutions

The successful candidate must have the right to live and work in the United States. The New Zealand Embassy is able to support an application for an A2 visa, which is subject to a 5 year limit. This is a locally employed position, with terms and conditions being set in accordance with US employment regulations. No off-shore allowance or transfer allowance applies. 

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere

We are committed to a focus on leadership, talent, training and development. 

We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

To Apply/Interested? - Me pēhea te tuku tono

For a copy of the position description please click here. 

To apply, please email your CV and Cover Letter to Washington Recruitment at WSHRecruitment@mfat.govt.nz.

Please DO NOT use the ‘Apply with Seek’ or ‘Apply’ buttons on this advertisement.   Only applications that have been emailed to the above address will be considered.

You MUST be a NZ Citizen and able to obtain and maintain a NZ Government National Security clearance.

Use this online tool to self-check your eligibility for a CONFIDENTIAL security clearance. Please note that this tool is not part of the formal security clearance process:

http://www.protectivesecurity.govt.nz/eligibility-tool

Let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at midnight NZ time on Tuesday, 30 September 2025.  

Please note:  If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a NZ Government Embassy or High Commission, they may, subject to individual circumstances, have NZ Tax Residency obligations in particular in relation to the New Zealand Government Service rule. We advise any applicant, who may be in this situation, to discuss their tax residency status with the NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.