Team Administrator, New Zealand Embassy, Washington DC

Team Administrator, New Zealand Embassy, Washington DC

• The New Zealand Embassy in Washington DC is seeking a highly organised and proactive Team Administrator to join the team in the fascinating and fast-paced US capital.   
• This is a varied role that would suit an energetic and motivated administration all-rounder who is looking for an opportunity to utilise their organisational and multitasking skills, strong customer focus and attention to detail to provide general support to the team.  

 About the role - Kōrero mō te tūranga

The Team Administrator will be responsible for:

• Providing administration support to two teams, including coordinating and arranging travel, arranging meetings, assisting with events, processing payments and expenses, and assisting with drafting communications
• Administering the Embassy’s insurance scheme for medical and dental cover, including liaising with providers and responding to staff queries about claims and eligibility
• Responding to general enquiries received by the Embassy and covering reception when the Receptionist is on breaks or on leave  
• Backing up the Consular Adviser to provide consular guidance and help to New Zealanders when the Adviser is away or when rostered on the Embassy’s after-hours duty roster

This is a full-time role based in Washington DC.  

For more detail of the position please click here.

The salary for this role is from US$45,241 with a midpoint of $53,225 total fixed remuneration, negotiable depending on skills and experience. The Embassy provides a comprehensive health insurance package and 20 days of paid vacation per year.

Candidates are responsible for managing their own tax obligations in both New Zealand and the United States, as applicable. This includes understanding any responsibilities under the New Zealand Inland Revenue Department’s ‘on government service’ rule, as well as complying with relevant U.S. federal and state tax laws.

 Who are we looking for? - Mā‎ wai te mahi nei?

When you submit your application, please make sure you tell us about the unique value you can bring to the Embassy and highlight your administrative skills and experience.

We’d like to hear from you if you have the following skills and experience:

• Preferably at least two years’ experience in a general administration role
• Excellent attention to detail
• Strong organisational and multitasking skills
• Strong achievement and delivery focus to meet high standards and deadlines as well as a commitment to continuous process improvement
• Strong customer focus and some experience with managing external service providers and suppliers.   
• Excellent written and verbal communication skills.
• Personal integrity, discretion and an honest and ethical approach; strict observance of the Code of Conduct
• Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial.      

The successful candidate must have the right to live and work in the United States. The New Zealand Embassy is able to support an application for an A2 visa, which is subject to a five-year limit. This is a locally employed position, with terms and conditions being set in accordance with US employment regulations. No offshore allowance or transfer allowance applies. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

To Apply/Interested? - Me pēhea te tuku tono

The successful candidate must be able to pass a Police background check and also have the right to work in the United States. The New Zealand Embassy can support an application for an A2 visa, which is subject to a five-year limit.

You must be a New Zealand Citizen or hold a New Zealand residence class visa and be able to obtain and maintain a ‘Restricted’ New Zealand Government Security clearance. Use this online tool to self-check your eligibility for a security clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

This is a locally employed position with terms and conditions being set in accordance with US employment regulations. No offshore allowance or transfer allowance applies. 

To apply, please email your CV and Cover Letter to the Embassy at: WSHRecruitment@mfat.govt.nz.

Please DO NOT use the ‘Apply’ buttons on this advertisement. Only applications that have been emailed to the above address will be considered.

If you have any questions, please email WSHRecruitment@mfat.govt.nz.

Applications close on Friday 25 July at 12 midday US East Coast time.

Ideally the successful candidate will be available to start in the role on 28 August 2025.  

Please note:  If you are a New Zealand citizen or New Zealand resident for tax purposes and you will be employed at the New Zealand Government Embassy you will need to discuss your tax residency status with NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD including potential NZ Tax Residency obligations.

Please note: This is not a Foreign Policy/Diplomatic role.  This is a ‘locally engaged’ role based in Washington DC.  If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply either via our graduate recruitment or mid-level foreign policy recruitment campaigns.