Team Administrator (Finance) - Los Angeles, United States

Team Administrator – Finance and Property

• Do you have initiative, great communication skills and an eye for detail?
• Do you have proven experience in a business administration role with a focus on financial management?

The New Zealand Consulate-General is looking for a pro-active Administrator to join their Team, to provide business administration support in a diverse and fast-paced working environment. 

• Based at the New Zealand Consulate-General in Los Angeles
• Full time locally engaged position.
• Commence in late September 2026 or soon after

Kōrero mōe tūranga - About the role  

The Team Administrator – Finance and Property provide general administrative support, with particular emphasis on financial reporting and analysis, and effective management of property and assets to help ensure the efficient and smooth running of the Consulate-General.

The Team Administrator – Finance and Asset Administration will be responsible for:

• Developing and tracking the Consulate-General’s budget, making payments, managing cash balances, and providing monthly financial reports, administering staff leave and salary payments.
• Act as the primary administrative contact between the Consulate-General and US State Dept. Notification of staff arrivals and departures, staff changes, ID cards, etc.
• Administering the Consulate-General’s assets including the office, vehicles, Residence, equipment and furniture, and assisting with property maintenance and purchases – scheduling, recording, and coordinating service providers.
• Central point for IT problems at the Consulate-General and coordination with Ministry of Foreign Affairs and Trade (MFAT) Service centre and external providers for resolution.
• Additional administration duties across the Consulate-General.

The appointment starting salary range for this role is USD $58,168 - $68,433 total remuneration – negotiable depending on experience.

In addition, the employer provides Medical, Dental and Vision Insurance for employees and their non-working dependents, as well as workers compensation and disability insurance for employees. Airfares or relocation assistance will not be provided.

Mā‎ wai te mahi nei? – Who are we looking for?

• Applicants should preferably have a tertiary qualification in business administration with demonstrated experience in finance functions in an office environment, and/or significant previous experience and knowledge of financial management and reporting. 
• Well-developed planning and organisational skills, including ability to prioritise tasks effectively and work under pressure are essential.  Strong written and oral communication skills are also required. 
• Someone who will work independently, and can also work well with a small team, show integrity and initiative.

Ngā hua o te mahi i te Manatū Aorere - Why the New Zealand Consulate-General?

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission. 

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

Mō mātou - About us

At the Consulate-General, we represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

Me pēhea te tuku tono - To Apply/Interested?

For a copy of the position description please click here

For a copy of the application form please click here

To apply, please email your completed application form and your CV and Cover Letter to nzcg.la@mfat.govt.nz

Please DO NOT use the ‘Apply with Seek’ or ‘Apply’ buttons on this advertisement.  Only applications that have been emailed to the above address will be considered.

For a confidential discussion please email Katja Ackerley katja.ackerley@mfat.govt.nz

The successful applicant will be employed on local terms and conditions and must have the right to work in the United States.  The Consulate-General will assist with applying for the appropriate work visa if the applicant does not already have work authorization for the USA. The successful applicant will also be responsible to ascertain and meet your own New Zealand or US tax liabilities.

The preferred candidate would be a New Zealand Citizen or Dual National or a US Citizen and be able to obtain and maintain an appropriate NZ Government Security clearance.

Use this online tool to self-check your eligibility for a Confidential security clearance. Please note that this tool is not part of the formal security clearance process:

http://www.protectivesecurity.govt.nz/eligibility-tool

Applications close on Sunday 30th August midnight LA time (7pm Monday 1st Sept NZ time)- Late applications will not be accepted. 

Please note:

This is not a foreign policy/diplomatic role.  This is a ‘corporate’ role (known here as a specialist role) employed at the Consulate-General.  The successful appointee would ideally be available to commence duties end of September 2026.

If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a NZ Government Embassy, High Commission, or Consulate-General they may, subject to individual circumstances, have NZ Tax Residency obligations. We advise any applicant, who may be in this situation, to discuss their tax residency status with the NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.