Administration Manager - Los Angeles

Join the New Zealand Consulate-General in Los Angeles as the Administration Manager, working as part of a small team highly motivated to deliver on New Zealand’s diplomatic goals through our relationship with the Western States of the United States.

• Work in Santa Monica, Los Angeles advancing New Zealand’s interests with one of its most important partners
• Dynamic and varied work across twelve Western States of the United States
• Be part of a supportive, collegial and highly motivated team

About the role - Kōrero mō te tūranga

The Administration Manager is responsible for contributing to the overall smooth running of the Post through the provision and efficient management of the Post’s resources (human, financial, property, security, IT and other assets); the provision of consular, administration and management services. The role is the line manager to two staff and responsibilities will include:

• Financial management
• Asset and facilitaties management
• Post administration
• People management and human resources
• Consular assistance
• Providing support to co-located NZ Inc Agencies
• Information technology (as the Post’s Technology Cooordinator) and as back-up to the Post Seurity Officer
• Serving as the Post’s Health and Safety Officer
• Building strong working relationships internally and externally

To find out more please read the position description click here

The appointment range for this role is US$78,569 - $92,434 total remuneration – negotiable depending on experience.

Who are we looking for? - Mā‎ wai te mahi nei?

We’d like to hear from you if you are an experienced administration manager or have a solid financial background of 5-7 years in a corporate office environment, with the following skills and experience:

• Relevant business or formal qualification and/or significant previous successful experience and knowledge of running the administration of an office, including HR guidance, asset management, financial and relationship management.
• Relevant work experience and a highy organised manner
• Excellent verbal and written communication skills
• Ability to lead, contribute to and work within a team and build and maintain effective relationships.
• Self-motivated worker who can show initiative and sound judgement
• A can-do attitude is necessary for working in a small team  

• Values alignment – we value integrity, impact, high-performance, and collegiality
• Personal integrity and an honest and ethical approach

• Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial.   

The successful candidate must have the right to work in the United States. The New Zealand Consulate-General is able to support an application for an A2 visa, which is subject to a five year limit. The preferred candidate would be a New Zealand Citizen or Dual National or a US Permanent Resident and able to obtain and maintain an appropriate New Zealand Government Security clearance.

This is a locally employed position, with terms and conditions being set in accordance with US employment regulations. No offshore allowance or transfer/relocation allowance applies.

Please note:

If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a NZ Government Embassy or High Commission, they may, subject to individual circumstances, have NZ Tax Residency obligations. We advise any applicant, who may be in this situation, to discuss their tax residency status with the NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.

Why MFAT? - Ngā hua o te mahi i te Manatū Aorere

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

To Apply/Interested? - Me pēhea te tuku tono

To apply, please download the application form, complete and send along with your CV and Cover Letter to nzcg.la@mfat.govt.nz

Applications that do not come by email to the email address above will not be considered – so please do not click the ‘apply’ button on this advert.

You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a Confidential clearance . Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at midnight on Monday 18 May 2026 (NZT).

Please note: This is not a Foreign Policy/diplomatic role. 

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.