Team Administrator (Property), New Zealand Embassy, Manila

Join the New Zealand Embassy in Manila as the Team Administrator (Property), working as a part of highly motivated team to support the delivery of New Zealand’s diplomatic, consular, trade and development goals with the Philippines.

• Work on a dynamic and varied portfolio - managing property and office systems.
• Be at the heart of New Zealand’s presence in the Philippines, supporting connections that make a real difference.
• Join a supportive, values-driven team where wellbeing and professional development are central to the New Zealand approach.
• Permanent role

Kōrero mō te tūranga - About the role  

The Team Administrator is responsible for providing general administration to help ensure the efficient and smooth running of the Embassy, with a principal focus on property management. The Team Administrator supports the planning and delivery of consular services, projects, events, and visits, and manages a range of key relationships.

Working directly to the Administration Manager, you will be responsible for:

• Property and facilities: manage several leased properties, and purchase and maintain assets and facilities.
• Post administration: you’ll relish the variety of the role.
• Finance: process Embassy accounts.
• Health and safety: you’ll keep staff safe by ensuring they are aware of health and safety practices and by maintaining the Embassy’s contingency (crisis response) planning. 
• Consular assistance to New Zealanders.
• Building strong working relationships internally and externally.

The appointment range for this role PHP 563,550 to PHP 696,150 – negotiable depending on experience.

Mā‎ wai te mahi nei? – Who are we looking for?

We’d like to hear from you if you are an experienced Administrator or Property Manager, with the following skills and experience:

• Two years or more experience in a property management and administration role.
• Knowledge of procurement processes, vendor management and finance.
• Shows strong initiative, risk management and communication skills (in both English and Filipino languages).
• Ability to anticipate issues and problems, to think beyond an immediate issue to consider longer term implications and to clearly identify what needs to be done.
• Attention to detail and thoroughness in following through tasks.
• Demonstrated ability to build and maintain effective relationships and working within a team.
• Values alignment – we value integrity, impact, high-performance, and collegiality.

You must have the right to live and work in the Philippines to apply for this role.

Why work for us?

We are committed to a focus on leadership, talent, training and development, and flexible work options. 

We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

Mō mātou - About us

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

Me pēhea te tuku tono - To Apply/Interested?

For a copy of the position description please click here

For a copy of the application form please click here

To apply, please email your completed application form and your CV and Cover Letter to the Administrator Manager at NZEMManila@mfat.govt.nz (On the subject line please indicate: Job Application for Team Administrator: First Name, Last Name.)

Please DO NOT use the ‘Apply with Seek’ or ‘Apply’ buttons on this advertisement. Only applications that have been emailed to the above address will be considered. Only short-listed candidates will be contacted.

Applications close at midnight (NZ time) / 8pm (PH time) on Tuesday 8th September 2026.

Please note:  If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a New Zealand Government Embassy or High Commission, they may, subject to individual circumstances, have NZ Tax Residency obligations. We advise any applicant, who may be in this situation, to discuss their tax residency status with the NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.