Administration Manager - Manila

Administration Manager, New Zealand Embassy, Manila

Join the New Zealand Embassy in Manila as the Administration Manager, working as a part of highly motivated team to deliver on New Zealand’s diplomatic, trade, development and consular goals with the Philippines, at an exciting time of uplift in the bilateral relationship.

• Be at the heart of New Zealand’s presence in the Philippines, supporting connections that make a real difference.
• Join a supportive, values-driven team where wellbeing and professional development are central to the New Zealand approach.
• Lead a dynamic and varied portfolio - managing people, resources, and systems.

Kōrero mō te tūranga - About the role  

The Administration Manager is a member of the Embassy’s leadership team is responsible for contributing to the overall smooth running of the Embassy through the efficient management of the Post’s resources (human, financial, property, security, IT and other assets); the provision of consular, administration and management services.

Working directly to the Ambassador, you will be responsible for:

• People management: you’ll enjoy the autonomy to manage, support, coach and allocate work to nine locally employed staff.
• Human resources: your assistance and advice will be valued by other managers, including with recruitment and induction of staff, monitoring local employment issues and legislation, and overseeing the transfer of staff to and from MFAT headquarters.
• Finance: monitor Embassy expenditure and provide MFAT with relevant operating budget information to optimise resources.
• Property: manage several leased properties and oversee the purchase and maintenance of assets and facilities.
• Health and safety: you’ll keep staff safe by ensuring they are aware of health and safety practices and by maintaining the Embassy’s contingency (crisis response) planning. 
• Post administration: you’ll relish the variety of the role.
• Consular assistance to New Zealanders.
• Providing support to co-located New Zealand Trade and Enterprise.
• Building strong working relationships internally and externally.

To find out more please read the position description click here

The appointment range for this role PHP 1,108,722 to PHP 1,500,036 – negotiable depending on experience.

Mā‎ wai te mahi nei? – Who are we looking for?

We’d like to hear from you if you are an experienced Administration or Office Manager, with the following skills and experience:

• Relevant business or formal qualification and/or significant previous successful experience and knowledge of running the administration of an office, including HR guidance, property and finance management.
• Strong team management and networking skills.
• Ability to anticipate issues and problems, to think beyond an immediate issue to consider longer term implications and to clearly identify what needs to be done.
• Self-motivated worker who can show initiative, a can-do attitude and sound judgement.
• Well-developed planning and organisational skills, including accuracy and attention to detail.

• Values alignment – we value integrity, impact, high-performance, and collegiality.

You must have the right to live and work in the Philippines to apply for this role.

Why work for us?

We are committed to a focus on leadership, talent, training and development, and flexible work options. 

We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

Mō mātou - About us

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

Me pēhea te tuku tono - To Apply/Interested?

For a copy of the position description please click here

For a copy of the application form please click here

To apply, please email your completed application form and your CV and Cover Letter to Catherine McIntosh at NZEMManila@mfat.govt.nz

Please DO NOT use the ‘Apply with Seek’ or ‘Apply’ buttons on this advertisement.   Only applications that have been emailed to the above address will be considered.

Applications close at midnight (NZ time) / 8pm (PH time) on Friday 3 July 2026.

Please note:  If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a New Zealand Government Embassy or High Commission, they may, subject to individual circumstances, have NZ Tax Residency obligations. We advise any applicant, who may be in this situation, to discuss their tax residency status with the NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.