Executive Assistant to the Permanent Representative

Executive Assistant to the Permanent Representative

The New Zealand Permanent Mission in New York (Mission) represents the New Zealand Government at the United Nations (UN). By building and enhancing relationships with UN member states, the UN Secretariat and Agencies, and other key stakeholders, the Mission is responsible for fulfilling the Government’s multilateral priorities and international obligations. The Mission takes a distinctly New Zealand approach that reflects our interests and values, including our country’s culture, diversity and heritage.

The Mission is seeking an Executive Assistant to support the New Zealand Permanent Representative, the Head of Mission in New York. This is a full time-in person role and not a hybrid or WFH (work from home) role.

About the role - Kōrero mō te tūranga

The Executive Assistant to the Permanent Representative is responsible for providing dedicated executive support services, including event management to the Permanent Representative (PR) who is the Head of the Mission in New York. The core responsibility of this position is ensuring the PR’s schedule is kept up to date and proactively managed and anticipating needs including briefing packs and follow ups. This includes the delivery of PR hosted events at the New Zealand Mission and Official Residence.  You will also work with others team members on corporate support functions to ensure the smooth and efficient operation of the Mission. Our Executive Assistant needs to be comfortable with providing support across various technology platforms including uploading statements onto our website and sharing social media updates as appropriate. You will need to forward plan effectively to ensure seamless delivery of support during busy periods.

The appointment range for this role is USD$53,005 – $71,713 total remuneration. In addition to remuneration, full health insurance, including vision and dental, is offered with no salary deductables.

Please see the following link to view the full position description here.

 Who are we looking for? - Mā‎ wai te mahi nei?

• Three to five years’ experience in a business administration role supporting a senior executive with a particular focus on calendar management and proactive scheduling and planning.
• Demonstrated experience in the planning and delivery of formal events including lunches, dinners and evening receptions.
• Experience in supporting a busy senior executive with administrative deliverables including preparing briefing packs, financial reporting and credit card reconciliations, stakeholder management and other corporate business obligations.
• Has experience supporting the use of and maintaining technology platforms for internal and external communications – e.g. Zoom meetings, websites, social media platforms.

Why the New Zealand Permanent Mission? - Ngā hua o te mahi i te Manatū Aorere

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

Please note: This is not a diplomatic staff role.  This is a ‘Staff Employed at Post’ (locally engaged) role based in New York.  

If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a New Zealand Government Embassy or High Commission (in this case the Permanent Mission), they may, subject to individual circumstances, have New Zealand Tax Residency obligations. We advise any applicant, who may be in this situation, to discuss their tax residency status with the New Zealand Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.

To Apply/Interested? - Me pēhea te tuku tono

Apply today with a Cover Letter and CV combined into a single PDF attachment with “Application – Executive Assistant to Permanent Representative” in the subject line to nzpmun@mfat.govt.nz. You may also direct questions about the role to this email address also. Due to the volume of applications, please follow these instructions carefully.

You must be a New Zealand Citizen and able to obtain and maintain an appropriate New Zealand Government Security clearance. A New Zealand citizen is preferred; however we are open to citizens of the following countries: Australia, United States, United Kingdom and Canada.

If required, the successful applicant can be supported with a G visa to undertake this position.

Use this online tool to self-check your eligibility for a Confidential security clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Applications close at 6pm on Sunday, 27th July 2025 New York time.