Administration Manager - New York

Administration Manager, Permanent Mission to the UN, NEW YORK

The New Zealand Permanent Mission in New York (Mission) is an offshore office of the Ministry of Foreign and Trade (MFAT).  The Mission represents the New Zealand Government at the United Nations (UN). By building and enhancing relationships with UN member states, the UN Secretariat and Agencies, and other key stakeholders, the Mission is responsible for fulfilling the government’s multilateral priorities and international obligations. The Mission takes a distinctly New Zealand approach that reflects our interests and values, including our country’s culture, diversity and heritage.

The Administration Manager is a member of the Mission’s leadership team and is responsible for managing the office’s administrative staff to ensure the efficient and effective delivery of core administrative functions in support of the Post’s strategic priorities. They provide leadership and advice on human resources, finance, property and facilities management, security, health and safety, contingency planning, and other administrative functions, including to ensure compliance with relevant legal obligations and Ministry policies.

About the role - Kōrero mō te tūranga

Working directly to the Mission’s Deputy Permanent Representative, this role is responsible for:

• People management: manage, support, coach and allocate work to six administration team members.
• Human resources: provide assistance and advice to other managers, including with recruitment and induction of staff, monitor local employment issues and legislation, and oversee the transfer of staff to and from MFAT headquarters.
• Internship programme: manage the recruitment and management of the Junior Adviser Internship Programme.
• Property: manage two MFAT-owned properties and several leased properties and oversee the purchase and maintenance of assets and facilities.
• Finance: monitor office expenditure and provide MFAT with relevant operating budget information.
• Health and safety: ensure staff are aware of health and safety practices and maintain the Mission’s contingency (crisis response) planning. 
• Visits and Events: assist with the management of official visits, events, and projects, as required.

For more detail you can view a copy of the position description here

The salary range for this role is USD$91,372 – $123,622 total remuneration.  Appointment in the range will depend on your level of experience. In addition to remuneration, full health insurance, including vision and dental, is offered.

Who are we looking for? - Mā‎ wai te mahi nei?

We’d like to hear from you if you are an experienced administrator with the following skills and experience:

• At least three years’ experience as an Administration or Office Manager or similar administrative role
• Demonstrated knowledge of property and finance management, and organising events
• Well-developed planning and organisational skills, including accuracy and attention to detail
• Strong team management and networking skills
• Ability to anticipate issues and problems, to think beyond an immediate issue to consider longer term implications and to clearly identify what needs to be done
• Demonstrate integrity, discretion and an ethical approach

Why the New Zealand Permanent Mission? - Ngā hua o te mahi i te Manatū Aorere

We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the New Zealand Public Service Commission.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. 

About us - Mō mātou

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

Please note: This is not a diplomatic staff role.  This is a ‘Staff Employed at Post’ (locally engaged) role based in New York.  

If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a New Zealand Government Embassy or High Commission (in this case the Permanent Mission), they may, subject to individual circumstances, have New Zealand Tax Residency obligations. We advise any applicant, who may be in this situation, to discuss their tax residency status with the New Zealand Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.

To Apply/Interested? - Me pēhea te tuku tono

Apply today with your CV and cover letter combined into a single PDF attachment with “Application – Administration Manager” in the subject line to nzpmun@mfat.govt.nz. You may direct questions about the role to this email address also. Due to the volume of applications, please follow these instructions carefully.

You must be a New Zealand Citizen, or a New Zealand permanent resident, and be able to obtain and maintain an appropriate New Zealand Government security clearance. Use this online tool to self-check your eligibility for a Confidential security clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

If required, the successful applicant can be supported with a G visa to undertake this position.

Applications close at 6pm on Monday 22nd June 2026 New York time.